Find the right hotel room block with us for your trade show or event.
A dedicated project manager supports you – from selecting the right hotel to final billing
Personal response within 24 hours on working days.
We are your consultant, buyer, project manager, and troubleshooter
We support you exactly where you need us.
We find the right hotels for your requirements
Access to the right hotels – at the right price
- Extensive experience with the requirements of trade show exhibitors and event organisers
- Access to hotel room blocks across all categories, brands, and locations
- Deep market understanding and a resilient network at decision-maker level
- Negotiating attractive prices and conditions as a core competence
We optimise your accommodation costs
Greater control over budgets and occupancy
- Management of occupancy across all rooms
- Reduction of cancellation costs through forward-looking planning
- Avoidance of vacancies and inefficient double bookings
- Review and control of final hotel invoices
We reduce your workload and ensure a smooth process
Less coordination effort for your team
- Personal project leads with many years of experience and high quality standards
- Management of your hotel accommodation from booking to departure
- Central coordination of all changes, cancellations, and additional bookings
- Organisation of additional services such as transfers or restaurants
We organise your entire hotel and guest management
All data, bookings, and processes centrally managed
- Management of your participant and booking data across all organisational units
- Tracking and implementation of all changes, e.g. name changes or no-shows
- Use of modern online registration and event management tools
- Support with planning and communication with your participants
With MIKO, you don’t just book hotel room blocks – you gain a team that takes care of all details personally and reliably
In short: We take care of it – so you don’t have to.
Talk to us – we are happy to support you.
Whether it’s an initial assessment or a specific project: your dedicated contact person will accompany you from the first conversation until your guests depart.
- +49 211 – 90 16 90
- nadine@miko-reservations.com
- Mon–Fri 08:30–17:00
Why our clients work with us
We are happy to provide references upon request.
Over the last 25 years, we have worked with MIKO on around 60 trade show projects and numerous special events. For us, they are best practice.
MIKO is available at all times and takes over the coordination with hotels and service providers – this provides us with enormous operational relief.
Especially during the intensive trade show phase, MIKO is a reliable partner: short-term availability, clear communication, and fast implementation.
MIKO has resilient relationships with decision-makers in the hotel industry – we notice this in terms of availability, conditions, and flexibility.
Insight into our projects
Italian machinery manufacturer
- 500 rooms over 10 days
- 3 hotels + hotel ship
- Daily shuttle logistics between hotels and trade show
- Management of transfers by on-site dispatchers
- Set-up team on-site for 6 weeks
- VIP shuttle airport to trade show
- Client for over 15 years
Management of a large hotel room block under trade show conditions with ongoing coordination of accommodation and transport for several hundred participants.
Japanese electronics group
- 450 rooms in 6 hotels
- Main group plus 10 international subsidiaries
- Shuttle and VIP transfers
- 15 evening events in various locations
- Additional services such as badge and printing services
- Collaboration for over 25 years
Coordination of several international participant groups with different requirements, including guest management, transfers, and an extensive social programme throughout the entire event period.
International industrial group
- 4 participant groups with different programmes
- Hotel room blocks, transfers, and event organisation
- VIP airport transfers and bus logistics
- Gala evening and several restaurant events
- Top management meeting
Parallel management of several programmes with different requirements – from hotel and transfers to the executive social programme, including short-term adjustments for unexpected challenges on-site.
Frequently asked questions
Why do companies work with MIKO for hotel room blocks instead of directly with hotels or booking platforms?
Booking platforms only offer a few rooms per hotel. As soon as larger blocks are required, these must be requested and negotiated directly with the hotels – a complex process that our clients are happy to hand over to us.
Thanks to our market knowledge and early-secured hotel room blocks, suitable options are quickly available.
Additionally, MIKO accompanies the project operationally: with dedicated contact persons, direct access to decision-makers in the hotels, and the complete takeover of all coordination with hotels and service providers through to final billing.
The advantage of working with MIKO is particularly evident in the event of bottlenecks, changes, or complex structures.
From what project size is it worth working with MIKO?
The decisive factor is not the size, but the complexity.
MIKO manages projects ranging from 5 to 500 rooms. Even for smaller groups, MIKO takes over coordination with hotels, service providers, and guests, as well as the management of special requests.
Furthermore, some trade shows are so heavily booked that even finding just 5 vacant rooms requires significant effort.
As soon as multiple hotels, participant groups, or special requirements come together, a considerable coordination effort arises – this is where the essential added value lies.
How quickly do we receive initial hotel options?
An initial qualified response is provided within 24 hours on working days.
For many trade shows, we have already secured or purchased hotel room blocks early on. If the requirements match, specific options can be offered at short notice.
For larger or specific requirements, a targeted approach is made to suitable hotels with expected availability.
We present our clients with specific bookable options and advise them on the selection.
Does MIKO also support with short-term changes or other challenges during the trade show?
Yes – that is a core part of our service.
Changes are coordinated directly with hotels and service providers, and clients receive feedback at short notice as soon as adjustments are implemented.
Whether it’s additional rooms, transfers, deliveries, special requests, or short-term reservations, MIKO takes over the coordination and implementation.
How does the collaboration work in practice?
At the start of a project, client requirements are recorded in a structured manner to identify suitable hotel options.
In doing so, MIKO accesses early-secured room blocks or specifically enquires with suitable hotels and advises the client on the selection of the hotel.
After the booking, MIKO supports the client throughout the entire project until the departure of the last guest.